Software

3 Reasons Why Asana, Monday.com, Trello, & Others Don’t Cut it

Jonathan Friedman
July 20, 2020
3 Reasons Why Asana, Monday.com, Trello, & Others Don’t Cut it

Organizations today use a variety of tools to manage projects. If you are currently using, or are considering using Asana, Monday.com, Trello, or others, here are 3 reasons why they don't cut it, and TrueNxus is the answer.


1. Repeatable task management vs. strategic project management


While popular cloud-based platforms like Asana, Monday.com, and Trello work well for smaller teams, they aren't built for companies with projects that require strategic decision-making and coordinated action across an organization. They were made for more tactical, short-term plans, or repeatable task management.

For example, both Asana and Monday.com advertise being the solution for primary and repeatable tasks like executing a campaign plan, or new employee onboarding. These are reproducible activities that can be done by only making a checklist. In another example, yet unlike Asana and Monday.com, Trello is simply a kanban board, meant for product development sprints. However, similar to Asana and Monday.com, with Trello, you can't see the big picture. Strategic project management requires planning and execution across tasks that are typically not repeated as frequently as weekly or monthly. Projects have a strategic objective, and there are defined benefits and risks associated with executing the plan.

Asana, Monday.com, and Trello are built for repeatable task management, while TrueNxus is built for strategic project management.


2. Small teams vs. matrixed organizations


Asana requires users to create a team and then create projects within that team. Establishing a team first is great if you're a marketing team and working together all the time. However, when you're working with multiple stakeholders across an organization, you don't always want to add someone to your "team," but rather, give restrictive views and break things up into different workstreams. Similarly, Monday.com is excellent for managing day-to-day tasks and hate MS Excel or Google Sheets, but it's too broad and simplistic. It's focused on tasks and small activities executed by a small team or group of people, rather than individual stakeholders coordinating across support functions or different business units. Additionally, Trello is built for small software development teams that are focused on moving tickets to completion.

Today's project management requires planning and execution across various stakeholders: employees, clients, and third parties. Employees are distributed across a matrixed organization with some working in finance and others working in operations, sales, or marketing. Typically, these same people are working on multiple projects with entirely different stakeholders. Solutions today need to be able to account for both small teams that work together all the time, and with stakeholders that don't work with one another on a day-to-day basis.

Asana, Monday.com, and Trello are meant for small teams, while TrueNxus is made for all organizations, including matrixed organizations.

Teamwork in matrixed organization


3. Limited to no analytics vs fully automated analytics


The majority of project management solutions today, including Asana, Monday.com, and Trello, have limited to no analytics. Asana has some primitive reporting capabilities. For example, Asana provides necessary reports that share some historical views like how many tasks were completed in a given week, or by whom. On the other hand, Monday.com has a bit more rich reporting capabilities. However, similar to a spreadsheet-like MS Excel, or Google Sheets, the user has to build the reports that they want to see. They have to structure the data in a certain way to get the reports to populate automatically. However, unlike both Asana and Monday.com, Trello has practically no reporting capabilities.

Automated reporting and historical and predictive views in projects are needed to enhance productivity and efficiency. Stakeholders need to understand how much work a project member has done, how much remains, and when it will be completed. They also need to receive automated notifications on any changes that impact dependencies for accurate reporting.

Asana, Monday.com, and Trello have limited to no analytics, while TrueNxus has fully automated analytics in the form of project status reports.

Project status report

Asana, Monday.com, Trello, and others don't cut it. If you're ready for your organization to take project management to the next level, TrueNxus can help. Reach out to our sales team today.