Software

30 Best Asana Alternatives for Project Management in 2021 (Free & Paid)

Jonathan Friedman
November 23, 2020
30 Best Asana Alternatives for Project Management in 2021 (Free & Paid)

Are you thinking of trying Asana to manage your project? In this article, we at TrueNxus will review Asana and help you determine if Asana is worth buying for your team to plan and execute project management. We'll also shed light on 30 great Asana alternatives to try out instead.

Below is everything we will cover. Feel free to skip ahead.

What is Asana?

Asana

Asana is a project management and task management software. It's fantastic for smaller teams managing strategic initiatives or executing repeatable work. You'll be able to manage your small team online with mobile and tablet apps.

How to use Asana effectively?

Asana is most useful for small marketing teams and sales teams performing task management. If you're comfortable with any other task management software, Asana may be an excellent addition to your suite of productivity tools.

Asana features

Asana has a lot of benefits to offer to its customers. Here is a closer look at Asana's features.

Asana limitations

Unfortunately, Asana has many drawbacks and limitations when using Asana for project management. Here is a closer look at Asana's limitations.

1. It's  a task management tool for Marketing and Sales teams

Asana may be one of the best work management tools in the market. However, when you break down, it's only suitable for task management. Sure, Asana has various views: Table, Timeline, Kanban, Calendar, Chart, and Map. Furthermore, their target market is Sales and Marketing teams. If you're trying to manage complex cross-functional projects, Asana won't cut it.

Also, don't take my word for it; see their website. You'll find Asana showing you an endless view of checklists for Sales and Marketing teams! If you're looking to manage projects that require people from other functional areas, you won't find what you need with Asana.

Asana screenshot

2. No Timeline or Gantt chart-like view exists

Project management requires the ability to view the project plan across time. Sure, Microsoft Planner has a Kanban board. However, once you have more than a few tasks that need to be executed over multiple days or weeks, or you start having dependencies, a Kanban board will cut it. It does a terrible job at allowing you to visualize the project schedule. As a result, you'll begin looking for software with a Timeline or a Gantt-chart.

For example, see TrueNxus's Timeline.

3. The reporting available is not valuable

While Asana claims to have reporting, it's basic reporting at best. It's just multiple views of tasks that have already occurred. Asana reporting does not show you what you need to know. If you are executing a project with more than a couple of stakeholders, you're going to need to monitor and report progress with more than a few historical views. You will need to pull together a project status report to track the project health, and you won't find any feature in Asana that will provide you with the capabilities to do so.

Unlike Asana, TrueNxus provides you with an out of the box status report that gives you and senior leadership the insights you all need to know to clear roadblocks, make decisions, and move the ball forward.

Project status report

4. You cannot see all of your dependencies in one place

Asana allows you to visualize every task you are assigned across all of your projects, but they do not let you see task dependencies. That is, if you are reliant on others, you're going to need to know how those responsible are progressing toward completion.

Asana requires you to go into each project to view your task dependencies. This is hugely inefficient in its own right, it's even more annoying and unproductive if you want to see every task you are assigned to across multiple projects because you can't. You should be able to see everything that you are responsible for completing and their respective task dependencies in one place.

Who has time for such inefficiency? With TrueNxus, a section called My Work provides you a view into everything you're on the hook for, including any task dependencies that you may or may not be assigned.

MyWork

How much does Asana cost?

While there is a free version, you're limited to simple checklists, file storage, and no more than 15 users. As a result, you'll want the plan that starts at $13.49/user/month (annual billing is $10.99/user/month) to take advantage of the features you'll need to plan and execute projects.

30 great Asana alternatives

1. TrueNxus

TrueNxus is the most pragmatic project management software in the market. With TrueNxus, you’ll be able to manage all of your organization’s projects. 

You’ll have all of the features you need to plan and execute projects successfully.

1. Multiple views

Your project management software needs to be able to provide personalized views. A view that makes sense to you may not make sense to your teammate. These views need to be in sync as well.

TrueNxus provides you with the following views:

Project plan

List

A list is a table that allows you to manage your project plan easily. Organize the work into groups such as workstreams, or any logical way to categorize tasks.

Project timeline, or gantt chart

Timeline

Visualize the project as a Timeline, a Gantt chart like view that lets you understand how the entire project fits together. Make updates to the project plan through an interactive interface.

2. Automated project status reports

Project status report

Let TrueNxus analyze the project health real-time giving senior leadership and the project team the insights they need to make decisions and move the ball forward. Unlike with Asana there's no more herding cats with endless phone calls and countless emails.

3. My Work

View all of your work in one place

Know what you’re on the hook for delivering. View every task, and every dependency, that is important to you, across every project, in one location. Unlike Asana, you no longer need to have multiple plans open to dependencies to your tasks.

4. Dependencies

Dependencies

Be accountable when others are reliant on you. Understand dependent tasks, change implications, and adjust course as needed.

5. Automated notifications

Automated workflows - notifications

Stay productive and get notified when changes occur. With TrueNxus’s 20+ out-of-the-box automated notifications, you will have the transparency you need to stay in-the-know. As a result, TrueNxus creates efficiency by informing you immediately when changes to the overall project plan occur, such as when roadblocks impact dependencies.

6. Comments

Collaboration by comment in the webapp

Collaborate directly in the app. Communicate with project team members and chat with one another directly in tasks.

7. Project charter

OKR with a project charter

Unlike Asana, you can leverage OKR and create a project charter. Collaborate as one team and establish the project objectives, benefits, and risks from the very beginning.

8. Privacy

Project privacy

Ensure confidentiality when necessary. Make projects private to create a safe place for sensitive work.

Learn more and see all product features.

TrueNxus advantages

TrueNxus disadvantages

Nothing else. We’d love for you to sign up for a free trial (no credit card needed) and let us know what you think. We love feedback!

TrueNxus pricing

TrueNxus has flexible pricing so that you only pay for what you need. Both monthly and annual plans are available. If you sign up for a yearly plan, you get 2 months free.

Pricing is simple. For teams of up to 5 users, it’s only $10/month. Then, for teams larger than 5 users, you’ll only pay for each additional user - $9/user/month. If your team size changes, your bill will be prorated. As you can see, TrueNxus is significantly cheaper than Asana.

Compare Asana to TrueNxus.

2. Wrike

Wrike Gantt chart

Wrike is a robust resource management and project management software solution with enterprise capabilities. If you're looking to coordinate multiple projects, especially marketing projects, Wrike is a top-option to consider when looking for Asana alternatives.

Wrike advantages

Wrike disadvantages

Wrike pricing

While there is a free version, it's nothing more than a checklist shared amongst most five users. Additionally, paid plans are all billed annually.

The first plan, Professional, is $9.80/user/month, but you have to purchase in blocks of 5 licenses, up to 15 users. After 15 users, you need to once again upgrade to Business. The Business plan starts at $24.80/user/month, which, similar to the cheaper plan, requires purchasing in blocks of 5 licenses.

Compare Wrike to TrueNxus.

3. Monday.com

Monday.com

Monday.com is a powerful work management platform. It's a simplified, yet easy to use spreadsheet-like application. You can manage anything, including projects. Monday.com is a top-option to consider when looking for Asana alternatives.

Monday.com advantages

Monday.com disadvantages

Monday.com pricing

The Basic plan starts at $10/user/month ($8/user/month if billed annually). However, keep in mind that you buy licenses in blocks of 5, so you're out-of-pocket by at least $50/month, or $40/month when billed annually. If you want features like Timeline or Calendar, you need to upgrade to the next package with a minimum of $60/month for five users, or $50/month for five users when billed annually.

Compare Monday.com to TrueNxus.

4. Smartsheet

Smartsheet gantt chart

Smartsheet was built to replace Microsoft Excel, and it has done its' job well. As its' name alludes, it's a spreadsheet. Smartsheet allows you to collaborate with your team, develop automated reports, and upload files. As a result, it's a top pick for project management software, especially when considering Asana alternatives.

Smartsheet advantages

Smartsheet disadvantages

Smartsheet pricing

The Individual plan starts at $19/user/month ($14/user/month if billed annually). However, if you want reporting capabilities, you need the Business plan, which is $32/user/month ($25/user/month if billed annually), with a minimum of 3 licenses, resulting in a minimum of $96/month ($75/month if billed annually).

Compare Smartsheet to TrueNxus.

5. ClickUp

ClickUp

ClickUp claims to be "one app to replace them all". With a sleek user interface and an endless number of views, it is one of the best task management software solutions. Similar to other software listed, ClickUp has so much more than Asana.

ClickUp advantages

ClickUp disadvantages

ClickUp pricing

While there is a free version, you'll want the plan that starts at $9/user/month (annual billing is $5/user/month) to take advantage of the features you'll need to plan and execute projects.

Compare ClickUp to TrueNxus.

6. Jira

Jira

Jira is the go-to project management software for software development. They pretty much own the market. However, if you're in a related domain, or you abide by an agile, SCRUM, or hybrid methodology, Jira is the best Asana alternative.

Jira advantages

Jira disadvantages

Jira pricing

There is a free version for up to 10 users. Additionally, there is a paid version, which starts at $10/month for a team of 10 users.

Compare Jira to TrueNxus.

7. Notion

Notion

Notion is one of the few no-code software solutions out there for collaboration. It is fantastic if you are a small team working together day-in and day-out and need to stay organized. It's like Evernote on steroids. It won't have everything you get from Asana in terms of Gantt-charts or timelines, but it's a good option to consider.

Notion advantages

Notion disadvantages

Notion pricing

There is a free version, but if you need more than a place to create a personal checklist, you're going to need to upgrade to a paid plan, which starts at $5/month. However, if you want to team and collaborate, you're going to need to pay $10/user/month.

Compare Notion to TrueNxus.

8. Basecamp

Basecamp

Basecamp is an excellent project management and collaboration software for smaller teams. It offers a central location for teams to collaborate, plan, and execute work. Its definitely worth considering when thinking of Asana alternatives.

Basecamp advantages

Basecamp disadvantages

Basecamp pricing

There is a free version for personal use. However, if you want to collaborate genuinely, you'll have to upgrade to a fixed price of $99/month.

Compare Basecamp to TrueNxus.

9. Trello

Trello

Trello is a great project management tool for small software development teams that need a kanban board. So, if you're a software development team and use Asana, but you want a cheaper option, Trello is a good alternative to consider. However, domains other than software development can use Trello as well, but its capabilities are limited.

Trello advantages

Trello disadvantages

Trello pricing

There is a free version, but if you need to collaborate with a team, you'll want to upgrade to a paid version, which starts at $12.50/user/month.

Compare Trello to TrueNxus.

10. Airtable

Airtable

Airtable is another no-code software solutions out there for collaboration. It is fantastic if you need to spin up a shared database. It will have a lot of what you need from Asana, but not everything.

Airtable advantages

Airtable disadvantages

Airtable pricing

Airtable has a free option, but if you want additional features, you will have to pay at least $12/user/month.

Compare Airtable to TrueNxus.

11. Celoxis

Celoxis

Celoxis is an excellent option if you require portfolio management, resource management, and project management. They have both an on-premise and a could-based product offering making it a great alternative to Asana.

Celoxis advantages

Celoxis disadvantages

Celoxis pricing

Celoxis' cloud-based product starts at $22.50/user/month billed annually, with a minimum of 5 licenses. As a result, you're looking at a minimum of $112.50/month for only five users.

12. Zoho Projects

Zoho Projects

Zoho offers an entire suite of products from CRM, Finance, HR, IT, and even project management. If you're already tied into the Zoho platform, you'll be hard-pressed not to purchase Zoho Projects. As a result, Zoho Projects is worth considering when looking for an Asana alternative.

Zoho Projects advantages

Zoho Projects disadvantages

Zoho Projects pricing

While Zoho projects have a free version, you're limited to 3 projects with not many features. Also, once you need to upgrade to a paying plan or collaborate with a team, you'll find the pricing confusing. Features and the number of users differentiate pricing plans.

12. Workfront

Workfront

Workfront is one of the best resource management software on the market. It also has project management capabilities. If you're in IT, Professional Services, or Marketing, Workfront might be the right software when considering Asana alternatives.

Workfront advantages

Workfront disadvantages

Workfront pricing

Workfront requires you to get a quote from sales. However, a simple google search tells you that plans start at $30/user/month.

Compare Workfront to TrueNxus.

13. Clarizen

Clarizen

Clarizen is another excellent option if you're in the market for a resource management platform. Like other resource management software, f you're in IT, Professional Services, or Marketing, Clarizen might be the right software for you when looking for Asana alternatives.

Clarizen advantages

Clarizen disadvantages

Clarizen pricing

Clarizen requires you contact sales for a quote, but a simple google search will provide you with the following prices: $45/user/month (Enterprise) and $60/user/month (Unlimited). Both plans require an annual commitment.

Compare Clarizen to TrueNxus.

14. LiquidPlanner

LiquidPlanner

LiquidPlanner is also a great option if you need to perform resource management for project based work. Similar to other resource management software, if you're in IT, Professional Services, or Marketing, LiquidPlanner might be the right software for you when compared to Asana.

LiquidPlanner advantages

LiquidPlanner disadvantages

LiquidPlanner pricing

LiquidPlanner Professional starts at $45/user/month and requires a minimum of 5 licenses with an annual contract. Then, the Enterprise plan requires you to contact sales for a quote.

Compare LiquidPlanner to TrueNxus.

15. Confluence

Confluence

Confluence is a space where small teams can collaborate in pages. If you're looking to solve a documentation mess and integrate with the Atlassian suite (i.e., Jira), Confluence is for you.

Confluence advantages

Confluence disadvantages

Confluence pricing

There is a free version for up to 10 users. Additionally, there is a paid version, which starts at $10/month for a team of 10 users.

Compare Confluence to TrueNxus!

16. Mavenlink

Mavenlink

Mavenlink is also a great option if you need to perform resource management for project based work. Similar to other resource management software, if you're in IT or Professional Services, Mavenlink might be the right software for you when considering Asana alternatives.

Mavenlink advantages

Mavenlink disadvantages

Mavenlink pricing

Mavenlink requires you contact sales, but pricing is comparable to other resource management software like LiquidPlanner.

17. Workotter

Workotter

Workotter is one of the leading project and portfolio management software. If you need not only project management capabilities, but also portfolio management, resource management, and time management, Workotter might be right for you when comparing against Asana.

Workotter advantages

Workotter disadvantages

Workotter pricing

Workotter pricing starts at $10/user/month, but there is a minimum of 10 licenses required. As a result, you're looking at a minimum of $100/month for only ten people.

18. Planview

Planview

Planview is another portfolio management software built for the enterprise. It's great if you are an enterprise IT PMO or a professional services org. They uniquely advertise as an enterprise agile planning software. If you're looking to replace Microsoft Project with an enterprise-wide portfolio management software, Planview might be right for you when looking for Asana alternatives.

Planview advantages

Planview disadvantages

Planview pricing

Planview requires you to reach out to sales for a quote.

19. Sciforma

Sciforma

Sciforma is an excellent option if you require enterprise-wide portfolio management, resource management, and project management. They have both an on-premise and a could-based product offering. Great if you are a centralized PMO and can coordinate the entire organization. If you're looking for software to help you manage a centralized PMO, Sciforma might be the right Asana alternative for you and your team.

Sciforma advantages

Sciforma disadvantages

Sciforma pricing

Sciforma requires you to reach out to sales for a quote.

20. Microsoft Project

Microsoft Project Gantt chart

Microsoft Project is one of the original project management software solutions. It's been around for a long time, and thousands of organizations have used it. As a result, it will not let you down if you decide to use MS Project for project management.

Microsoft Project advantages

Microsoft Project disadvantages

Microsoft Project pricing

All Microsoft Project plans are billed annually. The first plan, Project Plan 1, starts at $10/user/month. However, if you want reporting capabilities, you need the second pricing plan, Project Plan 3, which is $30/user/month.

Compare Microsoft Project to TrueNxus.

21. Forecast

Forecast

Forecast advertises itself as an intelligent Professional Services Automation (PSA) software that helps improve financial and operational performance. It's a modern resource management application. If you're in the market for a resource management application, it might be worth taking a look at this Asana alternative.

Forecast advantages

Forecast disadvantages

Forecast pricing

Forecast subscriptions start at ~$32/user, with a minimum of 10 licenses. That's a minimum of $320/month for ten users.

22. Proggio

Proggio

Proggio is a resource management and project management software with a modern user interface.

Proggio advantages

Proggio disadvantages

Proggio pricing

Proggio has a simplified free version for three users. However, if you need more than task management software or more than three users, you need to upgrade to paid plans, which start at $30/user/month with a minimum of 5 licenses. That's at least $150/month for five people.

23. ProjectManager.com

projectmanager.com

ProjectManager.com is project management software that has been in the market for a while. If you're looking for necessary project management, ProjectManager.com might be worth considering as an Asana alternative.

ProjectManager.com advantages

ProjectManager.com disadvantages

ProjectManager.com pricing

ProjectManager.com subscriptions start at $15/user/month with a minimum of 5 users. However, if you need real-time availability or any necessary reporting, you'll be looking at $25/user/month with a minimum of 15 users.

24. Mosaic

Mosaic

Mosaic is another resource management and project management software built for professional services organizations. Definitely take a look when considering Asana alternatives.

Mosaic advantages

Mosaic disadvantages

Mosaic pricing

Mosaic's Starter plan starts at $7.99/user/month billed annually with a minimum of 5 licenses. However, suppose you need more than task management and timesheet capabilities. In that case, you're going to need to upgrade to a Pro plan, which is $14.99/user/month billed annually with a minimum of 5 licenses.

25. Avaza

Avanza

Avaza is a business management software that has project management capabilities. If you're looking to run your small Business one application, and you want the ability to manage timesheets, invoices, and projects, Avaza might be the right software for you.

Avaza advantages

Avaza disadvantages

Avaza pricing

While Avaza has a free option, you're going to need to upgrade to a paid plan if you want to grant access to more than one person or manage more than five projects. Paid plans begin at $9.95/user/month. If you're going to take advantage of the QuickBooks or Xero integrations, you'll need to pay $20/month.

26. Scoro

Scoro

Scoro advertises as the all-in-one business management software. Suppose you're looking for the ability only to use one software to collaborate, perform project management, manage sales and finance, run general reporting, and integrate with a multitude of other software solutions. In that case, Scoro may be the right Asana alternative.

Scoro advantages

Scoro disadvantages

Scoro pricing

Scoro pricing is expensive. While the base price starts at $26/user/month, you're likely to need to upgrade on particular features. However, once you decide to upgrade to certain features, you'll realize it's a better deal to upgrade to the next plan, which starts at $37/user/month and requires a minimum of $899 to onboard.

27. Float

Float

Float is one of the better resource management software on the market. If you're looking for resource management and time tracking, Float might be a good option compared to Asana.

Float advantages

Float disadvantages

Float pricing

Float pricing is straightforward. If you need essential resource planning, you'll pay $5/user/month. However, if you need time tracking, you'll pay $10/user/month.

28. Foursite

Foursite

Foursite is a British-based project management consultancy and software provider. If you need to manage costs in addition to viewing the project plan, Foursite might be worth considering as an Asana alternative.

Foursite advantages

Foursite disadvantages

Foursite pricing

Foursite requires you to reach out to sales for a quote.

29. Favro

Favro

Favro advertises as the agile project management software for distributed teams. If you're looking for a Jira or Trello alternative, Favro is an option to consider.

Favro advantages

Favro disadvantages

Favro pricing

Favro pricing starts at $6/user/month. If you need private collections, you're going to need to upgrade to the $8/user/month plan.

30. Hive

Hive

Hive is a work management software for small teams. If you are looking for task management software with an intuitive user interface, Hive might be a good option to consider compared to Asana.

Hive advantages

Hive disadvantages

Hive pricing

Hive pricing starts at $16/user/month. However, you'll find yourself paying for every little add on feature.

Conclusion

While Asana is an excellent option for project management, it has some drawbacks. Fortunately, you can use a handful of Asana alternatives like TrueNxus to solve all of its limitations.

TrueNxus has everything you need to plan and deliver successful projects but at a fraction of Asana's cost.

See for yourself, and sign up for a free trial today (no credit card needed).