Software

15 Best Team Task Management Tools (Free & Paid!)

Jonathan Friedman
December 30, 2020
15 Best Team Task Management Tools (Free & Paid!)

Are you looking for the best team task management software for your company? Well, you're in luck. This article will go over the 15 best team task management tools in one comprehensive list.

By the end of the article, you'll have everything you need to pick a task management software that's right for you and your team.

Below is everything we will cover. Feel free to skip ahead.


What is task management?

Task management is the process of managing tasks through a life cycle. You can perform task management as an individual or as a team. It's much more than merely a to-do list. Task management involves:

  1. Tracking task progress.
  2. Assigning a responsible team member.
  3. Setting a due date.
  4. Adjusting timelines and work schedules.

Why do you need task management software?

1. It helps you organize work.

Organizing work can take a considerable amount of time, especially when you coordinating with others. It's challenging to keep track of task status and task dependencies on a piece of paper, or maybe a spreadsheet.

Team task management tools are built precisely for that - as a way for you to organize all of your tasks in one place. Task management software is a centralized workspace for you and your team to monitor and track task progress, saving you valuable time doing actual work.

2. It allows you to collaborate as a team.

Your task management software will also allow you to improve team collaboration. Team task management tools will enable you to work as one unit, keeping everyone in the loop around progress.

One of the biggest challenges of managing tasks offline on a document or in a spreadsheet is not having visibility into task dependencies. Your task may have a reliance on someone else's task. Maybe you cannot start your assignment until your teammate finishes their task. Without task management software, you have to email them for a status update. However, with an online task management tool, you can quickly check the status whenever you want.

3. It helps you prioritize tasks.

Not every task is created equal. As a result, you will start prioritizing work. Team task management tools allow you to prioritize tasks seamlessly. They can also enable you to visualize all of your team's tasks as a project.

The 15 best team task management tools

1. TrueNxus

TrueNxus timeline

TrueNxus is the best team task management tool. With TrueNxus, you'll manage all of your team's tasks in one central location. You'll have all of the features you need to plan and execute task management successfully.

TrueNxus advantages

TrueNxus disadvantages

TrueNxus organizes tasks and allows you and your cross-functional teams to increase productivity, efficiency, and accountability. As a result, TrueNxus is at the top of this list for the best team task management tools.

TrueNxus pricing

Subscriptions start at $10/month for a team of 5.

Try for free today (no credit card needed).

2. Notion

Notion

Notion is the second-best team task management tool. Notion is one of the few no-code software solutions out there for collaboration. It is fantastic if you are a small team working together day-in and day-out and need to stay organized. It's like Evernote on steroids.

Notion advantages

Notion disadvantages

Notion pricing

There is a free version, but if you need more than a place to create a personal checklist, you're going to need to upgrade to a paid plan, which starts at $5/month. However, if you want to team and collaborate, you're going to need to pay $10/user/month.

3. Asana

Asana

Asana is third on our list for the best team task management tools. Asana is a project management and task management software. It's fantastic for smaller teams managing tasks or executing repeatable work.

Asana advantages

Asana disadvantages

Asana pricing

While there is a free version, you're limited to simple checklists, file storage, and no more than 15 users. As a result, you'll want the plan that starts at $13.49/user/month (annual billing is $10.99/user/month) to take advantage of all the features.

4. Monday.com

Monday.com

Monday.com is the fourth-best team task management tool. It's a simplified yet easy to use spreadsheet-like application. You can manage anything, including projects.

Monday.com advantages

Monday.com disadvantages

Monday.com pricing

The Basic plan starts at $10/user/month ($8/user/month if billed annually). However, keep in mind that you buy licenses in blocks of 5, so you're out-of-pocket by at least $50/month, or $40/month when billed annually. If you want features like Timeline or Calendar, you need to upgrade to the next package with a minimum of $60/month for five users or $50/month for five users when billed annually.

5. ClickUp

ClickUp

Clickup is the fifth-best team task management tool.  ClickUp claims to be "one app to replace them all." With a sleek user interface and an endless number of views, it is one of the best team task management tools.

ClickUp advantages

ClickUp disadvantages

ClickUp pricing

While there is a free version, you'll want the plan that starts at $9/user/month (annual billing is $5/user/month) to take advantage of the features you'll need to plan and execute team task management.

6. Trello

Trello

Trello is sixth on our list for the best team task management tools. Trello is a great task management software for small software development teams that need a kanban board. Domains other than software development can use Trello as well, but its capabilities are limited.

Trello advantages

Trello disadvantages

Trello pricing

There is a free version, but if you need to collaborate with a team, you'll want to upgrade to a paid version, which starts at $12.50/user/month.

7. Basecamp

Basecamp

Basecamp is seventh on our list for the best team task management tools. Basecamp is an excellent task management and collaboration software for smaller teams. It offers a central location for teams to collaborate, plan, and execute work.

Basecamp advantages

Basecamp disadvantages

Basecamp pricing

There is a free version for personal use. However, if you want to collaborate genuinely, you'll have to upgrade to a fixed price of $99/month.

8. Airtable

Airtable

Airtable is eighth on our best task management software list. Airtable is another no-code software solutions out there for collaboration. It is fantastic if you need to spin up a shared database.

Airtable advantages

Airtable disadvantages

Airtable pricing

Airtable has a free option, but you will have to pay at least $12/user/month if you want additional features.

9. Confluence

Confluence

Confluence is ninth on our list for the best team task management tools. Confluence is a space where small teams can collaborate on pages. If you're looking to solve a documentation mess and integrate with the Atlassian suite (i.e., Jira), Confluence is for you.

Confluence advantages

Confluence disadvantages

Confluence pricing

There is a free version for up to 10 users. Additionally, there is a paid version, which starts at $10/month for a team of 10 users.

10. Smartsheet

Smartsheet gantt chart

Smartsheet is tenth on our list for best team task management tools. Smartsheet was built to replace Microsoft Excel, and it has done its' job well. As its' name alludes, it's a spreadsheet. Smartsheet allows you to collaborate with your team, develop automated reports, and upload files. As a result, it's a top pick for task management software.

Smartsheet advantages

Smartsheet disadvantages

Smartsheet pricing

The Individual plan starts at $19/user/month ($14/user/month if billed annually). However, if you want reporting capabilities, you need the Business plan, which is $32/user/month ($25/user/month if billed annually), with a minimum of 3 licenses, resulting in a minimum of $96/month ($75/month if billed annually).

11. Wrike

Wrike Gantt chart

Wrike is the eleventh-best team task management tool. Wrike is a robust resource management and project management software solution with enterprise capabilities. If you're looking to coordinate multiple projects, especially marketing projects, Wrike is a top-option to consider.

Wrike advantages

Wrike disadvantages

Wrike pricing

While there is a free version, it's nothing more than a checklist shared amongst most five users. Additionally, paid plans are all billed annually.

The first plan, Professional, is $9.80/user/month, but you have to purchase in blocks of 5 licenses, up to 15 users. After 15 users, you need to once again upgrade to Business. The Business plan starts at $24.80/user/month, which, similar to the cheaper plan, requires purchasing in blocks of 5 licenses.

12. Todoist

Todoist

Todoist is twelfth on our list for best team task management tools. Todoist is a breeze for managing personal to-do lists.

Todoist advantages

Todoist disadvantages

Todoist pricing

Todoist has a free option, but you will have to pay at least $3/user/month if you want additional features.

13. Any.Do

Any.do

Any.do has a free option, but you will have to pay at least $2.99/month if you want additional features.

Any.do advantages

Any.do disadvantages

Any.do pricing

Any.do has a free option, but if you want additional features, you will have to pay at least $2.99/month.

14. Flow

Flow

Flow is fourteenth on our list for best team task management tools. If you need a task management software that has a Gantt-chart, Flow might be the right solution for you.

Flow advantages

Flow disadvantages

Flow pricing

Flow starts at $8/user/month ($6/user/month when billed annually).

15. Hitask

Hitask

Hitask is fifteenth on our list for the best team task management tools. Hitask is both task management and project management software for small teams. It's easy to use and has all of the features you need from a task management software.

Hitask advantages

Hitask disadvantages

Hitask pricing

Hitask has a free option, but if you want additional features, you will have to pay at least $5/month.

Conclusion: best team task management tools

Now that you've been provided with the ultimate list for the best team task management tools, we hope you can select whichever solution is right for your team.