Are you looking for the best team task management software for your company? Well, you're in luck. This article will go over the 15 best team task management tools in one comprehensive list.
By the end of the article, you'll have everything you need to pick a task management software that's right for you and your team.
Below is everything we will cover. Feel free to skip ahead.
- What is task management?
- Why do you need task management software?
- The 15 best team task management tools
What is task management?
Task management is the process of managing tasks through a life cycle. You can perform task management as an individual or as a team. It's much more than merely a to-do list. Task management involves:
- Tracking task progress.
- Assigning a responsible team member.
- Setting a due date.
- Adjusting timelines and work schedules.
Why do you need task management software?
1. It helps you organize work.
Organizing work can take a considerable amount of time, especially when you coordinating with others. It's challenging to keep track of task status and task dependencies on a piece of paper, or maybe a spreadsheet.
Team task management tools are built precisely for that - as a way for you to organize all of your tasks in one place. Task management software is a centralized workspace for you and your team to monitor and track task progress, saving you valuable time doing actual work.
2. It allows you to collaborate as a team.
Your task management software will also allow you to improve team collaboration. Team task management tools will enable you to work as one unit, keeping everyone in the loop around progress.
One of the biggest challenges of managing tasks offline on a document or in a spreadsheet is not having visibility into task dependencies. Your task may have a reliance on someone else's task. Maybe you cannot start your assignment until your teammate finishes their task. Without task management software, you have to email them for a status update. However, with an online task management tool, you can quickly check the status whenever you want.
3. It helps you prioritize tasks.
Not every task is created equal. As a result, you will start prioritizing work. Team task management tools allow you to prioritize tasks seamlessly. They can also enable you to visualize all of your team's tasks as a project.
The 15 best team task management tools
1. TrueNxus
TrueNxus is the best team task management tool. With TrueNxus, you'll manage all of your team's tasks in one central location. You'll have all of the features you need to plan and execute task management successfully.
TrueNxus advantages
- Intuitive user interface
- Amazing Timeline, a Gantt chart-like view
- Personalized views of tasks, so you know what you're on the hook for delivering
- Ability to see all of your tasks you're responsible for, and dependencies, across all bodies of work in one location
- Collaborative with colleagues, clients, and third parties
- Real-time notifications
- Role-based access controls
- Privacy when needed
- Great customer support
- Attractive pricing
TrueNxus disadvantages
- New to the market
- Only available in English
- Currently, only a web app available
TrueNxus organizes tasks and allows you and your cross-functional teams to increase productivity, efficiency, and accountability. As a result, TrueNxus is at the top of this list for the best team task management tools.
TrueNxus pricing
Subscriptions start at $10/month for a team of 5.
Try for free today (no credit card needed).
2. Notion
Notion is the second-best team task management tool. Notion is one of the few no-code software solutions out there for collaboration. It is fantastic if you are a small team working together day-in and day-out and need to stay organized. It's like Evernote on steroids.
Notion advantages
- Announcements
- Shared notes
- Shared task lists
- File sharing
- Integrations
- Affordability
Notion disadvantages
- Difficult to use if you need more than a location for shared notes and collaborative checklists
- Zero reporting capabilities
- It's wiki overload
Notion pricing
There is a free version, but if you need more than a place to create a personal checklist, you're going to need to upgrade to a paid plan, which starts at $5/month. However, if you want to team and collaborate, you're going to need to pay $10/user/month.
3. Asana
Asana is third on our list for the best team task management tools. Asana is a project management and task management software. It's fantastic for smaller teams managing tasks or executing repeatable work.
Asana advantages
- Different views (e.g., lists, board, timeline)
- Fantastic Timeline
- Collaborative with colleagues, clients, and third parties
- Dependency tracking
- Reporting capabilities
- Automated notifications
- Privacy when needed
- Pre-built templates
- Variety of integrations
Asana disadvantages
- The free version is more or less a collaborative checklist
- Limited reporting capabilities
- Tries to be the solution for everything
Asana pricing
While there is a free version, you're limited to simple checklists, file storage, and no more than 15 users. As a result, you'll want the plan that starts at $13.49/user/month (annual billing is $10.99/user/month) to take advantage of all the features.
4. Monday.com
Monday.com is the fourth-best team task management tool. It's a simplified yet easy to use spreadsheet-like application. You can manage anything, including projects.
Monday.com advantages
- Different views (e.g., board, map, calendar, kanban, timeline)
- Dashboards and reporting capabilities
- Workflow management
- Collaborative with colleagues, clients, and third parties
- Automated notifications
- Pre-built templates
- Variety of integrations
Monday.com disadvantages
- Spreadsheets are not always intuitive
- There is a slight learning curve with reporting
- You cannot see everything you are responsible for in one location
- It can get expensive as they require you to purchase in blocks of 5 licenses
Monday.com pricing
The Basic plan starts at $10/user/month ($8/user/month if billed annually). However, keep in mind that you buy licenses in blocks of 5, so you're out-of-pocket by at least $50/month, or $40/month when billed annually. If you want features like Timeline or Calendar, you need to upgrade to the next package with a minimum of $60/month for five users or $50/month for five users when billed annually.
5. ClickUp
Clickup is the fifth-best team task management tool. ClickUp claims to be "one app to replace them all." With a sleek user interface and an endless number of views, it is one of the best team task management tools.
ClickUp advantages
- Beautiful user interface
- Multiple views: list, board, box, calendar, Gantt chart, embed, form, doc, chat, activity, mind maps, Timeline, workload, and table view
- 1,000+ integrations
- Countless apps
- Real-time chat
- Slash commands
- Affordability
ClickUp disadvantages
- ClickUp tries to solve every problem, which is a bit overwhelming
- There are so many features and so many integrations; you're not sure where to start
ClickUp pricing
While there is a free version, you'll want the plan that starts at $9/user/month (annual billing is $5/user/month) to take advantage of the features you'll need to plan and execute team task management.
6. Trello
Trello is sixth on our list for the best team task management tools. Trello is a great task management software for small software development teams that need a kanban board. Domains other than software development can use Trello as well, but its capabilities are limited.
Trello advantages
- Great for Kanban boards
- Lists
- File storage
- Affordability
Trello disadvantages
- It will be hard to use if you're not in software engineering
- Zero reporting capabilities
Trello pricing
There is a free version, but if you need to collaborate with a team, you'll want to upgrade to a paid version, which starts at $12.50/user/month.
7. Basecamp
Basecamp is seventh on our list for the best team task management tools. Basecamp is an excellent task management and collaboration software for smaller teams. It offers a central location for teams to collaborate, plan, and execute work.
Basecamp advantages
- Message boards
- To-do lists
- Calendars
- Scheduling
- File sharing
- Group chats
- Affordability
Basecamp disadvantages
- Difficult to use if you need more than a location collaborate on checklists
- If you are on Google's GSuite, the features are somewhat duplicative
- Zero reporting capabilities
- The user interface is dated
Basecamp pricing
There is a free version for personal use. However, if you want to collaborate genuinely, you'll have to upgrade to a fixed price of $99/month.
8. Airtable
Airtable is eighth on our best task management software list. Airtable is another no-code software solutions out there for collaboration. It is fantastic if you need to spin up a shared database.
Airtable advantages
- Collaborative and easy to use database
- Flexible in use cases
- Customizable
- File sharing
- Multiple views: Grid, calendar, form, Kanban, and gallery views
- Apps for all types of devices
- Affordability
Airtable disadvantages
- Templates are very generic
- No timeline view
- No reporting capabilities
Airtable pricing
Airtable has a free option, but you will have to pay at least $12/user/month if you want additional features.
9. Confluence
Confluence is ninth on our list for the best team task management tools. Confluence is a space where small teams can collaborate on pages. If you're looking to solve a documentation mess and integrate with the Atlassian suite (i.e., Jira), Confluence is for you.
Confluence advantages
- Pages
- Templates
- Integrations
- File sharing
- Group chats
- Affordability
Confluence disadvantages
- Difficult to use if you need more than a location collaborate on to-do lists
- If you are on Google's GSuite and use Google docs, then features are somewhat duplicative
- Zero reporting capabilities
Confluence pricing
There is a free version for up to 10 users. Additionally, there is a paid version, which starts at $10/month for a team of 10 users.
10. Smartsheet
Smartsheet is tenth on our list for best team task management tools. Smartsheet was built to replace Microsoft Excel, and it has done its' job well. As its' name alludes, it's a spreadsheet. Smartsheet allows you to collaborate with your team, develop automated reports, and upload files. As a result, it's a top pick for task management software.
Smartsheet advantages
- It's a spreadsheet
- You can coordinate your tasks in one location
- Gantt charts allow you to visualize the tasks across time
- Reporting is powerful and flexible
- Automation enabled with workflows
Smartsheet disadvantages
- Spreadsheets are not always intuitive
- Other apps are better at collaborating
- Reporting requires you to be an analytics expert
- You cannot see everything you are responsible for in one location
- It's expensive
Smartsheet pricing
The Individual plan starts at $19/user/month ($14/user/month if billed annually). However, if you want reporting capabilities, you need the Business plan, which is $32/user/month ($25/user/month if billed annually), with a minimum of 3 licenses, resulting in a minimum of $96/month ($75/month if billed annually).
11. Wrike
Wrike is the eleventh-best team task management tool. Wrike is a robust resource management and project management software solution with enterprise capabilities. If you're looking to coordinate multiple projects, especially marketing projects, Wrike is a top-option to consider.
Wrike advantages
- Enterprise-level security
- Resource management capabilities
- Different views (e.g., lists, Gantt charts)
- Collaborative with colleagues, clients, and third parties
- Ability to group projects into a folder
- Dependency tracking
- Reporting capabilities
- Automated notifications
- Pre-built templates
- Proofing capabilities
Wrike disadvantages
- Dated and confusing user interface
- Limited reporting capabilities
- Expensive tier-based pricing
Wrike pricing
While there is a free version, it's nothing more than a checklist shared amongst most five users. Additionally, paid plans are all billed annually.
The first plan, Professional, is $9.80/user/month, but you have to purchase in blocks of 5 licenses, up to 15 users. After 15 users, you need to once again upgrade to Business. The Business plan starts at $24.80/user/month, which, similar to the cheaper plan, requires purchasing in blocks of 5 licenses.
12. Todoist
Todoist is twelfth on our list for best team task management tools. Todoist is a breeze for managing personal to-do lists.
Todoist advantages
- Task prioritization
- Subtasks
- File uploads
- Apps for all types of devices
- Affordability
Todoist disadvantages
- No timeline view
- No reporting capabilities
Todoist pricing
Todoist has a free option, but you will have to pay at least $3/user/month if you want additional features.
13. Any.Do
Any.do has a free option, but you will have to pay at least $2.99/month if you want additional features.
Any.do advantages
- Personal planner for any to-do list
- Calendar
- Reminders
- Syncs on almost every device
- Affordability
Any.do disadvantages
- No timeline view
- No reporting capabilities
Any.do pricing
Any.do has a free option, but if you want additional features, you will have to pay at least $2.99/month.
14. Flow
Flow is fourteenth on our list for best team task management tools. If you need a task management software that has a Gantt-chart, Flow might be the right solution for you.
Flow advantages
- Different views (e.g., lists, Gantt charts)
- Privacy when needed
- Affordability
Flow disadvantages
- No reporting capabilities
Flow pricing
Flow starts at $8/user/month ($6/user/month when billed annually).
15. Hitask
Hitask is fifteenth on our list for the best team task management tools. Hitask is both task management and project management software for small teams. It's easy to use and has all of the features you need from a task management software.
Hitask advantages
- Task tracker
- Document storage
- Calendar
- Privacy when needed
- Time tracking
Hitask disadvantages
- No timeline view
- No reporting capabilities
Hitask pricing
Hitask has a free option, but if you want additional features, you will have to pay at least $5/month.
Conclusion: best team task management tools
Now that you've been provided with the ultimate list for the best team task management tools, we hope you can select whichever solution is right for your team.
