Software

Monday.com Review 2021 (Advantages, Disadvantages, Pricing)

Jonathan Friedman
October 5, 2020
Monday.com Review 2021 (Advantages, Disadvantages, Pricing)

Monday.com. Maybe you've used it before, or perhaps you are considering using Monday.com for project management with your colleagues. This Monday.com review will help you determine if Monday.com is worth buying for your team to plan and execute project management. We'll also shed light on why we believe TrueNxus is a better alternative for managing projects.

In this Monday.com review, we’ll go over some critical Monday.com features and their limitations and pricing to help you decide if it is the right project management tool for you. Below is everything we will cover. Feel free to skip ahead.

What is Monday.com?

Monday.com, formerly known as Dapulse, is a powerful work management tool that is flexible and dynamic in the number of use cases. If you are not very comfortable with spreadsheet-based applications like Microsoft Excel, or Google Sheets, Monday.com will feel like a simple alternative. Monday.com can help you and your team perform the following:

As you can see in this Monday.com review, Monday has everything you need for effective work management for small teams that work with one another day-to-day in a single online location.

Who uses Monday.com?

As you can see in this section of our Monday.com review, Monday is useful if you are a small team that plans and executes repeatable task management. While Monday.com advertises as a work management tool that you can use for anything (i.e., project management, event management, sales pipeline), it's best used by small teams that work with one another every day.

Below outlines a set of users that benefit from Monday.com.

Advantages of Monday.com

Monday.com has a lot of benefits to offer to its customers. In this section of our Monday.com review, we'll take a closer look at the pros of Monday.com.

1.  It’s a spreadsheet

Monday.com is like a spreadsheet. It has the general look and feel of a spreadsheet-based application like Microsoft Excel or Google Sheets. However, it is easier to use, given its more intuitive user interface. With pre-built templates, you won't have to start from scratch as you do with Microsoft Excel or Google Sheets.

If you are not comfortable with Microsoft Excel, Monday.com will be a much-needed relief. Additionally, suppose you are used to building and managing project plans in Microsoft Excel. In that case, Monday.com will seem like a dream come true because you'll now have online collaboration and standard project templates to leverage.

2. Coordinate the project in one location

Unlike traditional spreadsheet-based tools, you'll coordinate with your project team in one online location. You'll no longer have version control issues as every project team member will be able to access the same information from one place.

Additionally, you'll be able to attach files and share them. For example, say you've now completed a deliverable, and you want to share it with the team. Upload it to Monday.com.

3. Collaborate on ad-hoc, or repeatable task management

Given Monday.com is like a spreadsheet, it's no wonder that Monday.com is also a perfect option for ad-hoc or repeatable task management. If you and your team typically create checklists or to-do lists that you need for a small project or a repeatable process, you can do these in Monday.com with ease. Monday.com provides you the ability to perform task management in many views: spreadsheets, Kanban boards, or timelines. Furthermore, you and your team can collaborate like Google Docs or Google Sheets, and update the text as one unit. No more emails and hand-offs.

4. Use cases are endless

The potential use cases of Monday.com are endless, so long as it's just for you or a small subset of people that you work with day-in and day-out, and the work is task-based.

Disadvantages of Monday.com

Unfortunately, Monday.com has many drawbacks and limitations when it comes to using Monday.com for project management. In this section of our Monday.com review we'll take a look at the cons of Monday.com.

1. It's  just a task management tool

Monday.com may be one of the best work management tools in the market. However, when you break down, it's capabilities for project management, it's only suitable for task management. Sure, Monday.com has various views: Table, Timeline, Kanban, Calendar, Chart, and Map. However, each is different visualizations of a task list for yourself or your small team - you're limited to performing task management, not project management.

Also, don't take my word for it; see their website. You'll find Monday.com showing you an endless view of checklists! If you're looking to manage projects that require people from other teams, you won't find what you need with Monday.com.

Monday.com checklist

2. It's nothing more than collaborative boards

At the core of what Monday.com is trying to do is replace the product suites like Microsoft (i.e., Word, Excel, OneNote, SharePoint) and Google (i.e., Sheets, Drive). However, we at TrueNxus would argue that they lean more toward replacing document-based products like Microsoft Word, Microsoft OneNote, and Google Docs. Typically you would create checklists or to-do lists in document-based tools and not a spreadsheet. It also does a great job of replacing Microsoft SharePoint. If you are a power user of any spreadsheet software (i.e., MS Excel, Google Sheets, Smartsheet), Monday.com won't get the job done. While Monday.com provides you with a spreadsheet-like view, it doesn't have the formulas or pivot tables you need to analyze the data.

As a result, you'll soon realize that Monday.com is just a set of collaborative workspaces, or what Monday.com calls boards.

3. Reporting is limited

Monday.com has limited reporting capabilities, which are necessary for project management. If you are executing a project with more than a couple of stakeholders, you're going to need to monitor and report progress with more than a few bulleted lists with dates attached to them. You will need to pull together a project status report to track the project health, and you won't find any feature on Monday.com that will provide you with the capabilities to do so, at least not without a steep learning curve or paying for the most advanced package.

Unlike Monday.com, TrueNxus provides you with an out of the box status report that gives you and senior leadership the insights you all need to know to clear roadblocks, make decisions, and move the ball forward.

Project status report

4. You cannot see everything you are responsible for

Monday.com allows you to visualize every task you are assigned to on a specific board. However, you have to go into the page and search for your name or filter for your name to do this. Then you have to do this every time.

While this is hugely inefficient in its own right, it's even more annoying and unproductive if you want to see every task you are assigned to across multiple projects, because you can't. You should be able to see everything that you are responsible for completing. Additionally, you should be able to see how others impact your work, which is task dependencies. If a task is dependent on another task, you have to go into the board and find the task and see if anything has changed.

Who has time for such inefficiency? With TrueNxus there is a section called My Work that provides you a view into everything you're on the hook for, including any dependencies that you may or may not be assigned.

MyWork

Monday.com pricing

Without a breakdown of Monday's pricing, a Monday.com review is only half done. So let's take a look at Monday.com's pricing.

Whether you're buying an annual plan or a monthly plan, Monday.com pricing can get expensive, especially with required minimum seats. The Individual plan starts at $8/user/month ($10/user/month if billed monthly). However, Monday.com requires you to buy licenses in blocks. That is, you'll need first to buy 3 seats, then 5 seats, and an additional 5 seats after that. That is to say; if you have 6 users and you want to purchase the Basic plan, you will need to buy 10 licenses, meaning you'll pay for 4 licenses you aren't even using. 6 seats would be $80/month ($100/month if billed monthly).

To simply start out using Monday.com you are required to purchase at minimum 3 seats, so you're looking at least $24/month ($30/month if billed monthly). Additionally, if you want limited reporting capabilities, you need the Standard plan, which costs even more. What's the point of Monday.com without the reporting, though?

How does TrueNxus pricing compare to Monday.com pricing?

At TrueNxus, you can sign up for monthly or annual billing. If you choose annual billing, it's only $8.33/month for your first 5 licenses. That's only $100/year for 5 licenses. Then, each additional user is only $7.50/user/month when billed annually.

Now, let’s compare TrueNxus and Monday.com Standard annual plans on pricing alone.

When comparing the two, it’s a no brainer! TrueNxus is cheaper by at least $500/year for 5 licenses. Then next question you may ask is, why is TrueNxus cheaper? Well, that’s easy. We are lean, and we believe in value-based pricing. We believe project management software is only worth anything when you are either (1) managing multiple projects, or (2) requiring collaboration amongst various stakeholders. 

Suppose you’re only one person or a team of 5. In that case, TrueNxus will undoubtedly increase productivity and efficiency. Still, we believe that once a group of 5 or more needs to work together, that’s when the value provided goes into overdrive, and that’s why we only increase pricing once the number of people exceeds 5. Unlike Monday.com, we at TrueNxus only charge you for the value we are providing.

TrueNxus, a better alternative

TrueNxus is the most pragmatic project management software in the market. With TrueNxus, you’ll be able to manage all of your organization’s projects. 

You’ll have all of the features you need to plan and execute projects successfully.

1. Multiple views

Your project management software needs to be able to provide personalized views. A view that makes sense to you may not make sense to your teammate. These views need to be in sync as well.

TrueNxus provides you with the following views:

Project plan

List

A list is a table that allows you to manage your project plan easily. Organize the work into groups such as workstreams, or any logical way to categorize tasks.

Project timeline, or gantt chart

Timeline

Visualize the project as a Timeline, a Gantt chart like view that lets you understand how the entire project fits together. Make updates to the project plan through an interactive interface.

2. Automated project status reports

Project status report

Let TrueNxus analyze the project health real-time giving senior leadership and the project team the insights they need to make decisions and move the ball forward. No more herding cats with endless phone calls and countless emails.

3. My Work

View all of your work in one place

Know what you’re on the hook for delivering. View every task, and every dependency, that is important to you, across every project, in one location.

4. Dependencies

Dependencies

Be accountable when others are reliant on you. Understand dependent tasks, change implications, and adjust course as needed.

5. Automated notifications

Automated workflows - notifications

Stay productive and get notified when changes occur. With TrueNxus’s 20+ out-of-the-box automated notifications, you will have the transparency you need to stay in-the-know. As a result, TrueNxus creates efficiency by informing you immediately when changes to the overall project plan occur, such as when roadblocks impact dependencies.

6. Comments

Collaboration by comment in the webapp

Collaborate directly in the app. Communicate with project team members and chat with one another directly in tasks.

7. Project charter

OKR with a project charter

Leverage OKR and create a project charter. Collaborate as one team and establish the project objectives, benefits, and risks from the very beginning.

8. Privacy

Project privacy

Ensure confidentiality when necessary. Make projects private to create a safe place for sensitive work.

Learn more and see all product features.

TrueNxus advantages

TrueNxus disadvantages

Nothing else. We’d love for you to sign up for a free trial (no credit card needed) and let us know what you think. We love feedback!

TrueNxus pricing

TrueNxus has flexible pricing so that you only pay for what you need. Both monthly and annual plans are available. If you sign up for a yearly plan, you get 2 months free.

Pricing is simple. For teams of up to 5 users, it’s only $10/month. Then, for teams larger than 5 users, you’ll only pay for each additional user - $9/user/month. If your team size changes, your bill will be prorated.

Monday.com review conclusion

While Monday.com is a great tool, it has several drawbacks, as shown in this Monday.com review. Fortunately, you can use project management software like TrueNxus to solve all of Monday.com's limitations. If you want even more information, like a side-by-side comparison of the two software providers, see why TrueNxus is a better Monday.com alternative.

TrueNxus has everything you need to plan and deliver successful projects but at a fraction of the cost of Monday.com.

See for yourself, and sign up for a free trial today (no credit card needed).